School Contract

SCHOOL NAME

SCHOOL ADDRESS

NUMBER OF STUDENTS

MAIN CONTACT NAME AND JOB TITLE *To ensure smooth communication, please make sure that this is one designated person and will have the time to handle emails promptly.

MAIN CONTACTS PHONE NUMBER

MAIN CONTACTS EMAIL

PICTURE DAY DATE(S)

I UNDERSTAND THAT SARAH WILL NEED TO COME INTO THE SCHOOL PRIOR TO PICTURE DAY TO PICK AN OPTIMAL SHOOTING LOCATION.

Agree

I UNDERSTAND THAT SARAH IS A NATURAL LIGHT PHOTOGRAPHER. AT HER DISCRETION, SHE WILL CHOOSE AN IDEAL LOCATION BASED ON LIGHT.

Agree

I UNDERSTAND THAT SARAH WILL PROVIDE ALL EQUIPMENT NEEDED ON PICTURE DAY.

Agree

I UNDERSTAND THAT SARAH WILL NEED A PARENT OR STAFF VOLUNTEER ON PICTURE DAY TO BRING KIDS BACK AND FORTH FROM PICTURES. * To help ensure that picture day runs smoothly and quickly, parent and/or staff volunteers will be responsible for making sure that kids have clean faces AND noses, help fix hair, and that children stay in line away from the photo backdrop area when it is not their turn.

Agree

THE SCHOOL AGREES TO SEND A COMPLETE AND UP-TO-DATE STUDENT ROSTER NO LATER THAN 2 WEEKS PRIOR TO PICTURE DAY.

Agree

SARAH WILL PROVIDE PICTURE DAY DIGITAL FLYER FOR SCHOOL TO SEND TO TEACHERS AND PARENTS.

Agree

I UNDERSTAND THAT ALL PARENTS WITH QUESTIONS PERTAINING TO PICTURES WILL BE DIRECTED TO SARAH.

Agree

THE SCHOOL AGREES TO SEND OUT PICTURE DAY INFORMATION TO PARENTS IN A TIMELY MANNER. NO LATER THAN 2 WEEKS PRIOR TO PICTURE DAY. * Failure to properly notify and inform parents of picture day will result in children not ready on picture day, and they will not be given a makeup day.

Agree

IF THE SCHOOL FAILS TO RESPOND OR PROVIDE REQUESTED INFORMATION PROMPTLY, SARAH HAS THE RIGHT TO CANCEL THE ENTIRE CONTRACT. * Failure to meet requested deadlines, respond in a timely manner, provide needed information, or uphold any part of this contract will give Sarah the right to fully void the contract and cancel picture day.

Agree

I UNDERSTAND THAT SARAH WILL NOT PHOTOGRAPH THE SAME CHILD MORE THAN ONCE. * If picture day is offered across multiple days and a student attends school both of those days, the student will only be photographed once on their classes assigned day. If a family wants sibling photos, children will be photographed together and separately on the day that both students attend, or the day the younger students' class is assigned. Again, if both students attend multiple days, they will only be photographed once.

Agree

I UNDERSTAND THAT THERE MUST BE A MINIMUM OF 3 ABSENT STUDENTS TO QUALIFY FOR A MAKEUP DAY. * Students must be absent to qualify towards a makeup day. Students that were present on picture day and were not ready, or simply chose to not participate, do not qualify for a makeup day.

Agree

I UNDERSTAND THAT GALLERIES WILL BE COMPLETE AND READY FOR ORDERS THREE WEEKS AFTER PICTURE DAY.* Unless otherwise agreed upon.

Agree

I UNDERSTAND THAT ONCE GALLERIES ARE COMPLETED, SARAH WILL SEND INFORMATION WITH INSTRUCTIONS TO THE MAIN CONTACT PERSON AT SCHOOL.

Agree

THE SCHOOL AGREES TO PROMPTLY SEND PARENTS THE GALLERY VIEWING AND ORDERING INSTRUCTIONS TO PARENTS.

Agree

I UNDERSTAND THAT ALL GALLERIES WILL BE OPEN FOR TWO WEEKS, AND ORDERS MUST BE PLACED WITHIN TWO WEEKS. *Orders placed after the two week gallery opening will not be included in the total towards the donation to the school.

Agree

I UNDERSTAND THAT SARAH PETERSON PHOTOGRAPHY RETAINS ALL OWNERSHIP AND COPYRIGHT TO ALL DIGITAL IMAGES PRODUCED. * I understand that the school does not have permission to make copies for sale, or other distribution in any manner that circumvents the sale of these images by Sarah Peterson Photography.

Agree

SARAH PETERSON PHOTOGRAPHY AGREES TO DONATE 10% OF PICTURE DAY PROCEEDS ONCE PER SCHOOL YEAR.

Agree

SARAH CANNOT BE RESPONSIBLE IN THE EVENT THAT PHOTOGRAPHIC MATERIALS ARE DAMAGED, LOST, CAMERA MALFUNCTION, and/or CARD MALFUNCTION

Agree

SARAH PETERSON PHOTOGRAPHY WILL BE THE OFFICIAL PHOTOGRAPHER FOR THE ______ SCHOOL YEAR.

Agree

SARAH PETERSON PHOTOGRAPHY HAS THE RIGHT TO CANCEL OR RESCHEDULE DO TO WEATHER, ILLNESS OR FAMILY EMERGENCY.* She will contact the school to make arrangements to, if necessary, to reschedule.

Agree

ELECTRONIC SIGNATURE OF THE PERSON COMPLETING THIS CONTRACT. DATE COMPLETED.

ADDITIONAL NOTES: